If you are one of the many people who are searching for ways in which to automate your print jobs, there are many different paths you can take. Some of the most popular ways to automate print jobs include using Microsoft Office Online or WebEx to create PDF files, and sending emails directly to Outlook. There are many advantages of these methods; however, one of the biggest advantages is that you will be able to spend less time in the office and more time on more important tasks. For example, if you are printing a list of business cards you will not need to spend a half hour driving to the local business card store in order to do so. Rather, with a program like WebEx you can go right from your email account and import your files right into your main computer.
Once you have imported your files you will be able to schedule your printings right from your email system. The way this works is that every time you import a file and save it as a PDF you will be sending an automatic request to the Print Preview tool of your system. This tool will ask you if you want to preview the PDF file that you are saving. In order to preview the file, you will simply click the “Print Preview” button and your PDF will be printed immediately. This is a big time saver.
Another great feature of WebEx is that once your files are printed it will be automatically deleted from your system. How this works is that when you save a file it is stored in your cache. Every time you save a file, it will place it in the cache. If you ever have something else in the future, your previous saved file will be overwritten.
When you set up the Print Preview feature of WebEx, you will have to choose a template. There are a number of templates that you can choose from and they include: Wedding Invitations, Brochures, Brochure Templates, Business Cards, Certificate Templates, User Manual, and much more. The easiest way to find a template for printing is by going to My Computer, then System, and selecting Computers/My Computer. Once you have selected a template you can select “print” and you will be presented with a list of different printing options. Visit here for more information about postgrid.
Once you have selected your printing option you will need to go to the Print Preview tab. Here you will see your document as it appears on your screen in the browser you were in before saving it. You will also see what the resulting PDF looks like. This allows you to easily make changes before printing.
This process really helps you become more efficient. It also saves you time because you don’t have to manually print documents. Saving time is really important when you are trying to get work done quickly. Using automation, you can reduce mistakes and get more done in the same amount of time.